Policy Notice
Last updated April 20, 2024
Thank you for choosing to be part of our community at Precision Vehicle Holdings, doing business as Precision Vehicle Solutions, Precision Vehicle Logistics, FWL Surface Solutions, AutoVentive, Precision Trucking Solutions, FLEXRail, and Precision Vehicle Group. We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice, or our practices with regards to your personal information, please contact us at inquiries@precisionvl.com.
When you visit our website https://precisionvehicleholding.com/ (the “Website“), and more generally, use any of our services (the “Services“, which include the Website), we appreciate that you are trusting us with your personal information. We take your privacy very seriously. In this privacy notice, we seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy notice that you do not agree with, please discontinue use of our Services immediately.
This privacy notice applies to all information collected through our Services (which, as described above, includes our Website), as well as any related services, sales, marketing or events.
Please read this candidate policy notice carefully as it will help you understand what we do with the information that we collect.
1. General Information
1.1 Introduction to Precision
Precision Vehicle Holdings, LLC is a U.S. company, headquartered in Wayne, Michigan. A reference to “Precision,” “we,” “us” or the “Company” is a reference to Precision Vehicle Holdings, LLC and the relevant Precision direct and indirect subsidiaries, related companies, and affiliate(s) involved in the processing activity.
More information about Precision can be found at www.precisionvehicleholding.com.
1.2 Our Commitment to Privacy
Precision is committed to protecting the privacy of candidates who apply for employment opportunities with our organization. This Candidate Privacy Policy outlines how we collect, use, disclose, and protect candidate information during the application process. By submitting your application, you acknowledge and consent to the practices described in this policy.
1.3 Scope of This Policy
What is in scope?
This Policy applies to Precision’s use of Personal Data for recruitment purposes. Individuals who are interested in, apply for, or are recruited for a job with Precision (“Candidates”) should read this Policy to understand how we use their Personal Data.
For this processing activity, Precision is the party determining which Personal Data it processes and how and why such Personal Data is processed (“Data Controller”).
What is not in scope?
The Precision Website Privacy Policy describes our processing activities, other than Candidate recruitment, for which Precision is a Data Controller.
Personal Data that we process on behalf of our customers is governed by the privacy commitments in our customer agreements and is not within the scope of this Policy or the Precision Website Privacy
Policy.
Additionally, Precision-managed websites may contain links to other websites, applications and services maintained by third parties. The privacy and data security practices of such third-party sites and/or services are governed by the privacy statements of those third parties, and not by this Policy.
This Policy does not create or form part of any contract for employment or otherwise.
2. Data Collection and Use
2.1 Data Collection
How and where do we collect data?
Precision collects Personal Data from Candidates who apply to work with us, or who view or share job postings by Precision.
Precision collects Candidate Personal Data from a variety of sources, including:
- The Candidate in their job application, cover letter, communications and as shared during the interview and recruitment process
- Employment agencies and recruiters
- Referrals and professional references
- Background checks and other screening service providers
- Educational institutions
- Social media and professional network profiles and other publicly available sources
- Precision personnel
- Online activity information that we and our service providers collect through your use of the careers website we maintain at www.precisionvehicleholding.com/careers (“Careers Site”) or other online recruitment pages.
What type of data do we collect?
Personal Data that we may collect includes, but is not limited to:
- Contact information, such as home address, telephone number, email address, or social media username;
- Information from job application materials, referrers, or recruiters, such as your job application, resume or CV, cover letter, writing samples, references, work history, education transcripts, whether you are subject to prior employer obligations, and other information that referrers or recruiters provide about you or that you provide to us;
- Educational history information, such as schools attended, graduation date, GPA, degrees attained, and area of study;
- Professional qualifications, such as licenses, permits, memberships, and certifications;
- Information from the application process, such as any video or audio recordings from phone screens or interviews, evaluations and outcomes of recruiting exercises, and employment negotiations;
- Information needed to verify your identity and employment eligibility, such as immigration status, visa or work permit information, and government issued identification information, including your social security number, driver’s license, or passport;
- Biographical information, such as name, gender, gender pronouns, date of birth, age, race/ethnicity, sex, gender identity, veteran status, citizenship, professional history, references, language proficiencies, education details, and information you make publicly available through job search, career networking, or social media sites;
- Background check information, such as information necessary to complete background, criminal, and/or other checks, when permitted by law, and information received during these checks;
- Information needed to understand and assess accommodation requests regarding potential disabilities or other health conditions;
- Vaccine and health information such as Covid19 vaccine status, and information relevant to other disease management programs, when relevant and when permitted or required by law;
- Electronic and Internet related information, such as IP address, cookies and similar technologies from use of our recruitment system and website, and
- Other information you provide to us.
In certain cases, we may ask you for more information to comply with applicable laws. Precision does not necessarily collect all the Personal Data types listed from all Candidates and will not collect Personal Data that is prohibited by applicable law.
2.2 Use of Personal Data
We use your Personal Data for recruitment and other business purposes, which are listed below:
- General recruitment management, such as:
- Operating the Careers Site or any other site to which this Policy is posted;
- Recruiting, interviewing, and evaluating Candidates;
- Conducting background checks, verifying your provided information, and other preemployment screening (where permitted by law);
- Analyzing and improving our application and recruitment processes;
- Accommodating disabilities or health conditions;
- Preparing your employment agreement if offered a job;
- Communicating with you regarding your candidacy, opportunities with the Company or about the Careers Site and any changes to applicable terms or policies; and
- Other business operations such as internal training practices.
- Legal, compliance and security purposes, such as:
- Complying with or monitoring compliance with legal and other requirements, such as reporting and equal opportunities monitoring requirements, where applicable;
- Complying with lawful requests and legal process, such as to respond to subpoenas or requests from government authorities;
- Protecting our, your or others’ rights, safety, and property;
- Investigating and deterring against fraudulent, harmful, unauthorized, unethical, or illegal activity, or conduct in violation of our policies or procedures;
- Analytics. Creating aggregated and deidentified data that we use to analyze our recruitment and business purposes.
2.3 Sharing and Disclosure of Personal Data to Third Parties
We may share with, and disclose Personal Data to, the following types of third parties and for the
following purposes:
- Company Service Providers. Companies that provide us with services that help us manage the recruiting process and operate our business, such as job boards, recruiters, interviewing and testing services/tools, pre-employment screening, professional advisors such as lawyers or accountants, interview travel booking and expense reimbursement, relocation, and recruitment analytics.
- Government Authorities and Law Enforcement. Government authorities, law enforcement, courts, and others as described in the “Legal, compliance and security purposes” sub-section of Section 2.2 (Use of Personal Data).
- Corporate Transaction Participants. Parties to transactions whereby we sell, transfer, or
otherwise share some or all our business or assets, including your Personal Data, such as a corporate divestiture, merger, consolidation, acquisition, reorganization, or sale of assets, or in the event of bankruptcy or dissolution. - Professional Advisors. Professional advisers, including lawyers and immigration advisors
who provide consultancy and legal services.
We do not sell or rent candidate information to third parties for marketing purposes.
3. International Data Transfers, Data Privacy Frameworks, Security, and Data Retention
3.1 International Data Transfers:
Precision Vehicle Holdings, LLC operates in the United States (“U.S.”) and collaborates with vendors and partners worldwide. Consequently, when we collect your Personal Data, it may be processed in any of these countries. While these countries may have data protection laws that differ from those in your country and may not provide equivalent levels of protection, we have implemented appropriate safeguards and international transfer mechanisms, such as the Data Privacy Framework or the EU Standard Contractual Clauses, to ensure the protection of your Personal Data.
3.2 Data Privacy Framework Notice:
Please refer to the Data Privacy Framework Notice below for additional information on international data transfers and compliance with data privacy frameworks.
Data Privacy Framework Notice
Precision Vehicle Holdings, LLC (“Precision”) is committed to protecting the privacy and security of your personal data. This Data Privacy Framework Notice outlines our approach to data privacy and the mechanisms we have in place to ensure the protection of your personal data in accordance with applicable data protection laws and frameworks.
International Data Transfers:
Precision operates in the United States (“U.S.”) and may engage with vendors and partners worldwide. Consequently, your personal data may be transferred to and processed in countries outside your own, including the U.S. and the United Kingdom (“UK”). While these countries may have data protection laws that differ from those in your country and may not provide equivalent levels of protection, we have implemented appropriate safeguards and international transfer mechanisms to ensure the security of your personal data during such transfers.
Compliance with Data Privacy Frameworks:
Precision complies with the EU-U.S. Data Privacy Framework, the UK Extension to the EU-U.S. Data Privacy Framework, and the Swiss-U.S. Data Privacy Framework (collectively referred to as the “Data Privacy Framework”). These frameworks, established by the U.S. Department of Commerce, govern the collection, use, and retention of personal data transferred from the European Union, the UK, and Switzerland to the U.S. in accordance with their provisions.
Alternative Transfer Mechanisms:
For transfers of personal data from the UK and the European Economic Area (“EEA”) to third-party countries outside these regions, Precision may rely on alternative transfer mechanisms, including the 2021 EU Standard Contractual Clauses. These mechanisms ensure that your personal data receives adequate protection during international transfers.
Data Subject Rights:
You have certain rights regarding your personal data, including the right to access, rectify, delete, or restrict its processing. If you have any questions about how your personal data is processed or wish to exercise your rights, please contact us using the information provided below.
Contact Us:
If you have any questions or concerns about our data privacy practices or this Data Privacy Framework Notice, please contact us at inquiries@prevh.com. We are committed to addressing your inquiries promptly and transparently.
3.3 Data Security
We implement appropriate technical and organizational measures to protect candidate information against unauthorized access, disclosure, alteration, or destruction. However, no data transmission over the internet or electronic storage method is 100% secure, and we cannot guarantee the absolute security of candidate information.
3.4 Data Retention
We retain candidate information for as long as necessary to fulfill the purposes outlined in this policy unless a longer retention period is required or permitted by law.
4. Your Privacy Rights
Candidates have the following rights regarding their personal information:
- The right to access, update, or correct inaccuracies in their information
- The right to request deletion of their information, subject to legal and contractual obligations
- The right to withdraw consent for the processing of their information, where applicable
- The right to lodge a complaint with the relevant data protection authority
- The right to non-discrimination for exercising their rights under the CCPA
4.1 Exercising Your Privacy Rights
If you wish to exercise any of the rights mentioned above or have any questions about your privacy rights, please contact us using the information provided in the “Contact Us” section below. We are committed to addressing your inquiries promptly and transparently.
To ensure the security of your personal information and verify your identity, we may request certain information from you before proceeding with your request. This may include details such as your name, contact information, and any relevant identification documents. We will respond to your request within the timeframes required by applicable data protection laws and regulations.
5. Legal Basis for Processing Personal Data
This section pertains to individuals from regions where a legal basis for processing personal data is required.
Legal Basis Explanation:
Our collection and use of the Personal Data described above are guided by specific legal bases that depend on the nature of the Personal Data and the context in which it is collected. Typically, we gather Personal Data from you under the following circumstances:
- With your consent
- To fulfill a contract with you
- Pursuant to our legitimate interests, provided they do not override your data protection interests or fundamental rights and freedoms
- When necessary to comply with legal obligations or protect vital interests
Sensitive Data Handling:
Some of the information we collect may fall under special categories of data or sensitive personal data, such as data revealing health conditions or religious beliefs, as defined by applicable data protection law. We process this data for various reasons, which may include compliance with anti-discrimination laws, legal reporting obligations, equal employment opportunity monitoring, or disability accommodation understanding. We do not use, disclose to third parties, or otherwise process this data without requesting your consent, unless required by law or authorized by applicable data protection law.
Consent Information:
If we seek your consent for processing sensitive data, we will clearly outline the purposes for which the data will be used. Your decision to provide consent is voluntary, and you may choose to withhold it if you decide.
6. Important Information for Candidates who are California Residents
If you are a California resident, this Section 6 applies to you in addition to the rest of the Policy. It provides detailed information on how we collect, use, and share Personal Information (as defined below) of California residents operating our business and their rights regarding that Personal Information. For purposes of this Section 6, Personal Information has the meaning given in the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (“CCPA”). However, this statement does not apply to information exempted from the scope of the CCPA.
Note: Precision Vehicle Holdings, LLC does not operate in California. Therefore, the California Consumer Privacy Act (CCPA) provisions may not be applicable to your interactions with us. However, we value transparency and are committed to protecting your privacy regardless of your location.
6.1 Your California Privacy Rights
As a California resident, you have the right to information, access, rectification/correction, erasure/deletion, and non-discrimination as described in Section 4.1 (Exercising Your Privacy Rights). Additionally, you have the right to opt-out of the “sale” or “sharing” of Personal Information as defined by the CCPA.
If you have appointed an authorized agent to act on your behalf, your authorized agent may request to exercise these rights on your behalf upon our verification of the agent’s identity and our receipt of a copy of a valid power of attorney given by you to your authorized agent pursuant to applicable California law. If you have not provided your agent with such a power of attorney, we may ask you and/or your agent to take additional steps permitted by law to verify that your request is authorized, such as providing information required to verify your identity and confirming that you have given the authorized agent permission to submit the request.
6.2 Categories of Personal Information that We Collect and Third Parties with Whom the Data May Be Shared
The following table describes our practices currently in use and in use during the past 12 months.
This table summarizes the Personal Information we collect by reference to the statutory categories specified in the CCPA, and the categories of third parties to whom we may disclose it for a business purpose. These third parties are defined in Section 2.3 (Sharing and Disclosure of Personal Data to Third Parties). Information you voluntarily provide to us, such as in free form webforms or via email, may contain other categories of Personal Information not described below. The business/commercial purposes for which we use the categories of Personal Information listed in the below table are described above in Section 2.2 (Use of Personal Data). Our relevant data retention practices are addressed in Section 3.4 (Data Retention). All references above to Personal Data refer to Personal Information as used in this Section, as defined by the CCPA.
CATEGORY OF PERSONAL INFORMATION AS DEFINED IN THE CCPA* *The categories of data set forth below appear in the CCPA but are not necessarily collected by Precision. | PERSONAL INFORMATION WE MAY COLLECT | SOURCE OF YOUR PERSONAL INFORMATION | THIRD PARTIES WITH WHOM WE MAY SHARE PERSONAL INFORMATION |
Identifiers, which the CCPA defines to include real name, alias, postal address, unique personal identifier, online identifier, IP address, email address, account name, social security number, driver’s license number, passport number, or other similar identifiers. |
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Protected Classification Characteristics, which the CCPA defines to include age (40 years or older), race, color, ancestry, national origin, citizenship, religion, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression), sexual orientation, veteran or military status, genetic information.
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Commercial information, which the CCPA defines to include records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies. |
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Internet or other electronic network activity information, which the CCPA defines to include browsing history, search history, and information regarding a consumer’s interaction with an internet website application, or advertisement. |
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Audio, electronic, visual, thermal, olfactory, or similar information |
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Professional or Employment-Related Information |
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Educational information that is not publicly available |
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Sensitive information, which the CCPA defines to include social security number, driver’s license number, state ID card, passport number, log-in credentials, financial account number, debit card or credit card number in combination with any required security or access code, password or credentials allowing access to an account, precise geolocation, racial or ethnic origin, religious or philosophical beliefs or union membership, the content of a person’s mail, email or text message (unless Precision is the intended recipient), genetic data. |
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Other Personal Information We Collect
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Inferences, which are defined under the CCPA to include information drawn from data to create a profile about a person reflecting the person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes. | These may be derived from any of the categories of data listed above |
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7. Other Important Information
7.1 Changes to This Policy
In the event of changes to our Policy, we will update the ‘Last Updated’ date at the top of this webpage. We encourage you to review this Policy regularly to remain informed about any modifications.
7.2 Children
Our Careers Site is not intended for individuals under the age of 18, and Precision does not knowingly collect personal data from minors. If you are a parent or guardian and believe that your child has provided us with personal data without your consent, please contact us using the information provided in Section 7.4 (How to Contact Us) below, and we will take prompt steps to delete such data from our systems.
7.3 Your Obligations
In addition to other obligations, such as providing complete and accurate information in recruitment documents and processes, it is your responsibility to ensure that the information you submit does not infringe upon the rights of any third party.
7.4 How to Contact Us
If you have any questions or concerns about our Candidate Privacy Policy or our data practices, please contact us at inquiries@prevh.com.
or
Precision Vehicle Holdings, LLC
Attention:
4401 Fletcher Street
Wayne, MI 48184
USA